The Technology Needed to Succeed in a Virtual Office

technology virtual officesVirtual offices will provide you with a lot of things: professional business address, productive work space, mail forwarding, a virtual receptionist perhaps. However, they won’t provide you with everything, and one of those things that most virtual offices don’t provide is technology.┬áBy technology, we don’t mean the printing, the copying, or even the conference calling in the conference room. By technology, we mean the apps, gadgets, and other gizmos needed to run a business and to get something done in a virtual office. Here’s the technology you need to succeed in a virtual office, because, quite frankly, virtual offices don’t give you everything.

Cloud Computing is a Must-Have for Virtual Offices

The almighty cloud is absolutely necessary in having a virtual office. If you’re working remotely, you probably need to store data or to access programs, or to communicate with your coworkers. The cloud can help with all that. In fact, it’s very likely that you’re already using cloud programs, such as Google Apps, Salesforce, Freshbooks, and Dropbox, as part of your business routine. Nowadays, it’s tough to get by without the cloud, and the ability to access files and to use programs from any device, anywhere in the world with an Internet connection. We strongly recommend cloud storage of some sort. If a device goes out, such as a laptop or an external hard drive, you aren’t up the creek without a paddle. You’ll still be able to access your important files by jumping on the cloud on another device.

Tablets are Growing in Necessity Too

Nearly 50 percent of professionals by the end of this year will use a smartphone or a tablet as their primary computing device. Yes, they’ll still be a lot of value in the laptop, and we certainly aren’t here to recommend technology that you should throw away, but you are missing out on something if you don’t have a tablet. It’s great to use on-the-go, and can be helpful to use concurrently with a laptop (two examples include research and troubleshooting). It’s particularly snazzy to bring out at a client meeting, showing them a presentation or a series of photos right on your iPad or Android tablet. Of course, you can’t forget all the apps available on a tablet that could boost productivity and make it easier to work virtually.

Your Own Internet Hot Spot

Even though most virtual offices provide an Internet connection, sometimes things happen where the Internet isn’t working or perhaps isn’t as fast or as secure as you’d like it to be. By having your own mobile hotspot device, you won’t be left without a connection when you need to make a deadline or in the middle of a call. Most cell phone providers have one, so you can easily gets find one that will work with your other mobile devices. Whether you choose to use the device as your primary or secondary Internet connection is up to you.

Spare Chargers Are Great in a PInch

Don’t you just hate it when your smartphone is dying on you, or when you’re rushing to get something done before your laptop kicks the bucket, and you don’t have your charger on you to save the day? To prevent those nasty little binds, keep a spare charger for your most used devices either in your virtual office or on your person. It might mean a little more security or a little more to carry on your part, but it’s small price to pay then to have to run back to grab your charger, or to go without a device for the rest of the day.

What technology do you use to make your virtual office more productive and successful? Tell us in the comments!