If the winter storm doesn’t ruin things, then you might be one of the 43 million Americans traveling this Thanksgiving holiday to spend it with family and friends. Even if you aren’t traveling, you probably don’t intend to work or to spend time in your virtual office and you need to prepare it so that there aren’t any work emergencies or disasters over the weekend. Here’s how to prep your El Paso virtual office for the holidays so that you can enjoy them without worry or interruption.
Get Caught Up with Email
We’re not asking you to reach Inbox Zero, as that’s nearly impossible. We’re also not asking you to unplug for the entire weekend, as that’s a tall order as well. However, you can spend time today, or the time waiting to board the plane, to catch up with email. Not only does this mean that you don’t have to worry about tending to it over the weekend, but since most people are going to be away for the next few days also, you don’t need to worry about responses and getting back to people immediately.
If you’re preparing your email marketing, then it’s best to save the newsletters, the in-depth offers, and the critical thinking content for next week. If you absolutely have to send a marketing email this week, then have it be something shareable and easy to read. Most won’t be checking their email, and those that do are likely to be on the smartphones, so you want to send an email that can easily be read when people are distracted or when they may need a distraction amongst all the other emails in their inbox.
Don’t Forget the Auto Responder!
I actually forgot to do this the last time I was out of town, but make sure you set your auto responder in your email. It helps when clients and/or customers don’t read your previous email about being out-of-town and unable to access email between this date and that date. It also helps if you have any international clients who won’t be celebrating Thanksgiving because it’s not their holiday.
Have a Virtual Receptionist in Place
Even if you don’t have a virtual receptionist for the rest of the year, if you want to devote 100% of your time this weekend to the holiday and to your family, then hiring a virtual receptionist to take any and all calls to your El Paso virtual office is a must-have. A virtual receptionist will ensure that you don’t receive any calls over the weekend (unless it’s an emergency), and this person can take messages for your and have them ready on Monday (or Tuesday). It’s much better than spending 20 minutes listening to voice mails, and you won’t take an phone calls or return any calls over the holiday. It’s also much better than having the phone ring and ring on Friday or on Monday, only to miss out on a sale or another important call.
Schedule Your Social Media Posts
At the very least, schedule a “Happy Thanksgiving” or “Happy Thanksgiv-ukkah” post on Thursday. It’s okay to be festive once in a while, no one is going to hold it against you for talking about something other than company stuff this one time. If you want to be a little more creative or be more engaging, then you can schedule a post or two around pie, turkey, football, or anything else relating to the holiday that also matches your brand.
What else are you doing/have done to prep your virtual office for the weekend? Let us know in the comments! Have a Happy Thanksgiving!