3 Awesome Tips for Privacy in Your New Orleans Virtual Office

virtual office privacyWith more and more companies moving toward open floor plans and removing dedicated work spaces for their employees, one of the biggest complaints with that change is the lack of private spaces. With an open floor plan, it’s hard to have a private conversation or to conduct a meeting somewhere without interruptions or distractions. Privacy is necessary for productive work, as those interruptions and distractions ruin our train of thought and make it difficult to spend dedicated time getting something done. Fortunately, virtual offices like a New Orleans virtual office can give you the privacy you need to do tough analytical work or to use your creative processes fully. Here are three awesome tips for privacy when using a virtual office:

Keep Your Personal Details Private

Of course, privacy is much more than having the room to yourself or keeping a conversation between two or three people. It’s also about protecting your personal information so that it doesn’t end up in the hands of fraudsters and identity thieves. One of the benefits of a virtual office is that you don’t have to give away your home phone number, your cell phone number, or your home address to any clients or potential clients. Giving that information away may not be a problem with clients you trust, but it’s certainly not information you want to provide freely to someone you’ve never met yet, or to someone who has yet to do business with you.

This would also include what you post on social media on your personal profiles. Business associates may choose to connect with you on Facebook and Twitter, so you don’t necessarily want to broadcast when you’re going on vacation. If those people know where you live, and know that you aren’t home, then that could spell trouble for your most valuable possessions.

A Remove Receptionist Can Stop Unnecessary Phone Calls

Unnecessary phone calls are the worst. Phone calls are always urgent because its ringing, but not necessarily always something that’s, well, urgent in its messaging. Studies have found that it takes an average of 25 minutes to return to the original task after an interruption, meaning that even a phone call that’s kept brief can really hurt the privacy you need to stay productive. On top of that, in those 25 minutes of returning to the original task, the quality of work has been found to decrease during those minutes.

To stop unnecessary phone calls without shutting off your phone, silencing it, or simply ignoring it, a remote receptionist can help. Many virtual office companies offer a remote receptionist service for tenants, and this is a service you should take advantage of if you need uninterrupted time. The remote receptionist can answer any and all incoming calls for you, let the caller know that you are unavailable, and take any messages. This ensures that you only have to deal with the calls that are important, and not have to worry about giving people the cold shoulder because you don’t want to be interrupted.

Don’t Forget about Securing Your Technology

There’s enough on this topic to merit a completely separate post (which we’ll probably do), but essentially, secure your devices. Securing your devices means much more than knowing where your smartphone is at all time and physically locking your laptop. It also means having a strong password on your smartphone in case it gets stolen. It’s very likely that your smartphone and/or tablet has confidential company and client information on it, information that you don’t want a thief to access. With a strong password, and a lockdown feature after a few failed attempts, then it’s less likely a thief will be able to commit identity theft with your information or gather this information to give to a competitor.

Securing your technology also means watching your online behavior, especially if you’re using an unsecured network. If you’re working from a coffee shop, then that’s not the best time to be doing your online banking. Those unsecured networks mean that someone can hack into the network, watch you as your check your account balance, and then get your account number without you knowing it. It also means logging out of your various profiles and activities, not just closing the browser, as you’re only leaving the window open for someone to come in on your account to learn the password and to steal any personal information.

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How Extroverts Can Survive in a Richmond Virtual Office

RIchmond virtual officeExtroverts may have a harder time than introverts transitioning to a virtual office. If you’re telecommuting or starting your own business as a freelancer or entrepreneur, then you lose the social atmosphere of a traditional workplace because you’re now on your own without the company of coworkers. Many virtual offices also don’t have open floor plans or work spaces, where an extrovert may thrive on random interactions or the chance to meet someone new across the room. So, how does an extrovert make a Richmond virtual office work for his/her outgoing, talkative nature? Here’s how an extrovert can survive a virtual office environment without distracting others or going crazy themselves.

If You’re Telecommuting, then Don’t Do it Everyday

If possible, try to telecommute only three times a week and go to the office the other two days. This gives you a chance to interact with other people while also having the virtual office on those days you can’t have interruptions. Even extroverts need to have a quiet place to concentrate or a private spot to think creatively from time to time. Extroverts just can’t have that all the time, so don’t force yourself into that position. If your employer won’t keep your cubicle or if there isn’t an open spot to work, then you can opt for a coffee shop to get the stimulation you need. The great thing about telecommuting and virtual offices is that they are flexible enough to let you work where you need to.

Attend Networking Events or Other Groups After Work

One thing you don’t want to do as an extrovert is unload on your roommate or significant other once both of you are home from work. If that person is an introvert, then they may not want to talk right away. Others may simply want to take a shower first or to have a meal before choosing to socialize. Burdening them with social energy because you haven’t had an outlet for it all day may cause more problems than solve them. Instead, make it a point to attend networking events regularly, even if it’s just for an hour or two. The event will serve as the outlet, instead of whoever is awaiting you at home. If there aren’t any events available, then making a few phone calls to friends and family, or finding a non-work related organization to join would also work in giving you the social energy you crave.

Find Someone to Use the Virtual Office with You

This doesn’t necessarily mean that you need to have coworkers with you or that you need to hire people for your new business right away. But, for example, if you’re planning to freelance then try and find another freelancing friend or two to use the same virtual office provider as you. This way, you would still have the freedom of choosing your own career and doing the work that you want, but this wouldn’t have to come with the sacrifice of working all by yourself. Your freelancing friend is a door or two away, and you can still get your social interactions in during lunch or when you need to vent about a bad client, but also find the time to concentrate and to have the privacy you need.

Overall, both extroverts and introverts can survive in a virtual office and reclaim control over their work lives and careers. For extroverts, this would also mean keeping the social part of the work environment and finding ways to incorporate it without distracting others or taking steps you don’t want to take with your career.

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How Sioux Falls Virtual Offices Help You to Find Better Candidates

Sioux Falls virtual officesYour company is only as good as the people you hire. What’s hiring got to do with virtual offices? Well, 60% of job candidates rank flexible work arrangements (which can be facilitated by virtual offices) as the top way to impact workplace engagement in a positive manner. In other words, job candidates, and probably your employees, like virtual office options and offering a flexible work option could be enough to get a job candidate to choose your open position over your competitor’s. Here’s how a Sioux Falls virtual office, or any virtual office, can help your company find better candidates for its open positions.

Virtual Offices are Great for Specialized Skillsets

Although many jobs can function with telecommuting, certain types of jobs and skillsets are better suited than others, and are the fastest growing when it comes to virtual office options. A 2011 survey from FlexJobs founds that the following three positions were the fastest-growing telecommuting positions:

  1. Graphic Design
  2. Engineering
  3. Research

Not everyone can work in graphic design or engineering as those fields take a lot of specialized education and training. Because of this, they can be very difficult positions to fill and it may take your company a while to find the right the right graphic designer or engineer. However, if you consider virtual offices and a telecommuting option, then you can not only find better candidates by offering the option but increase your chances of having a great candidate take your job offer. With specialized positions like these, great candidates are likely to receive multiple offers, and your offer gives this person the chance to work from home that might be enough incentive for them to take your offer.

Virtual Offices also Work in Traditional Industries and Categories

It’s a misconception that telecommuting and Sioux Falls virtual offices only work in the technology, social media, and ecommerce industries. According to that same 2011 survey from Flexjobs, the top with the most flexible jobs were:

  1. Medical & Health
  2. Education
  3. Sales
  4. Computer & IT
  5. Administrative

Even though computer & IT is a very tech-savvy industry, almost any company has sales and administrative positions while the medical and education industries are well-established and not going away anytime soon. The point is that virtual offices aren’t reserved for certain industries and they don’t only work for certain types of positions. If you or your organization has been avoiding virtual offices because you believed that they wouldn’t work for your industry, then you may have been losing candidates because they’ve been opting to apply and to work for those in your industry that do offer flexible work options.

Understand How a Virtual Employee is Different from One in the Office

Flexible work options are a great benefit to offer, but if you fail to find the right people to work in this environment, or if you don’t manage the work and the employee in the right way, then simply offering the benefit isn’t going to solve your problem of finding and keeping great candidates. They’ll leave within months of being hired, and you’ll be stuck with the same problems you might have had before offering telecommuting. With virtual offices, one thing that you need to evaluate in candidates (so that you hire the best one) is the ability to handle remote work. This means you need someone who is independent, self-motivated, conscientious, and comfortable working in social isolation; not just someone who has the right work experience or the appropriate degree. Successful hiring and recruiting takes time, and part of that times needs to be spent figuring out what it takes to last in a virtual position.

Overall, virtual offices aren’t a silver bullet to hiring and recruiting problems. But, if they fit with your company culture, with the positions you need to fill, and with the direction you want to take your organization, then considering virtual offices as part of your company and what you offer your employees may not be a bad idea.

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How to Stay Productive in an Albuquerque Virtual Office

Albuquerque virtual officeGreat! You’re working in a virtual office, or have decided to work in a virtual office. One of the biggest barriers to making this office space solution work is to stay productive as if you were in a regular office or workplace. Fortunately, it’s not all that hard if you know yourself and you know what to do. Here’s how to stay productive in an Albuquerque virtual office, or any virtual office for that matter:

Delegate What You Can

The definition of productivity is the “state or quality of producing something.” Therefore, maximum productivity is always being in the state of producing something, and anything that takes away from production and progress isn’t a good use of time. To ensure that you’re using your time wisely, it’s best to delegate or to outsource what you can. No one can be good at everything, so figure out what you are best at doing (hopefully this includes whatever it is you need to produce), and delegate what doesn’t fall into that category. This is why many virtual offices come with a virtual receptionist solution, so that you have to option to delegate tasks such as scheduling appointments, phone answering, entering data, and processing orders.

Plan the Rest of the Day, or the Next Day

You can decide to do this at the beginning of the day or at the end of the day, but one thing you need to do is plan your day. When you’re in a virtual office, you don’t have anyone else there to remind you to do things, and it’s a lot easier to forget the email reminder or to miss the reminder phone call. You don’t have anyone watching or anyone making sure you do this or that by the end of the day, so it’s on you to make sure that you get things done. Planning your day, or the next day, and prioritizing what needs to be completed can help keep you on track. If you fail to plan, then you plan to fail.

Eliminate Distractions

Although the traditional workplace has distractions of its own, the virtual office is going to present a whole new set of distractions. Perhaps you can now surf social media sites because the Internet at work always blocked them. Maybe email is going to be more important than ever as a way to stay in touch with the office, so it will be more tempting to check it constantly. If you need to block the Internet to get things done, then consider paying for an app called Freedom. For just $10, you can block the Internet whenever you need to. No more trying to be productive while exercising restraint at the same time. With Freedom, you leave yourself “the freedom” to do your work because you have no other choice.

Of course, if turning these things off isn’t s a problem for you, then a good thing to do is to reward yourself once you finish the task. Spend 20 minutes after completing the work to be unproductive, updating your Facebook status and watching a YouTube video or two. Breaks, after all, are also really good for productivity.

Overall, productivity doesn’t have a silver bullet. It’s about knowing yourself and doing what you need to do so that you can do your best work. For some, that means working in the afternoon or in the evening, as everyone isn’t a morning person. For others, that means taking the time to get exercise, as getting the blood pumping and a breathe of fresh air is good for productivity as well as your health. Hopefully, you’ve found something here that can help you to be more productive, or something that you can tailor to fit your work situation.

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4 Reasons Why Green Bay Virtual Offices aren’t For You

Green Bay virtual officesWe’re certainly not saying that Green Bay virtual offices are horrible (there’s no need to hate Wisconsin). We’re simply saying that if they aren’t for you, then any virtual office won’t work for you. As great as they are, virtual offices aren’t for everyone, and will only waste time and money. Here are four reasons why a virtual office may not be the best office space solution for you or your company.

You Need a Physical Division Between Work and Home

When transitioning to a virtual office, one of the difficulties is setting up those divisions between work from home, or even just setting up a new workspace. If you’re someone who needs those divisions set for you, then a virtual office won’t be for you. Working from a virtual office requires a lot of discipline on your end to ensure that you get your work done and that you don’t waste time because no one is watching you or asking you if you’re working. If it helps you to have someone else there, or to have that sort of structure, then a virtual office won’t work for you.

You’re Looking for Social Interactions and Networking Opportunities

If that’s what you’re looking for, then you probably want a coworking space and not a virtual office. They are similar in that they are both flexible workspace options, but a coworking space is much better for extroverts because they encourage social interactions and networking events. Virtual offices can have this, but it’s not something that’s actively promoted or encouraged. With virtual offices, it’s more about having something to use as needed and as a professional address while you work from home. If you’re looking something that replicates the social aspects of a traditional office while allowing you to do your own work, then a virtual office isn’t for you.

Your Company Wants Butts in Seats at Headquarters

For those that aren’t entrepreneurs or self-employed, they need the support of their employers to telecommute in any way. If your employer doesn’t like the idea because they want to see people in their chairs doing work, then a virtual office won’t look like a great idea because people won’t be coming to the office. In order for virtual offices to be part of any office space solution, your employer needs to trust its employees and to be willing to do what it takes to accommodate them. That’s what it takes to make a virtual office work.

Your Prone to Distractions from Friends and Family

Even if you were self-disciplined and could work from home, if you don’t have the right home life, then a virtual office isn’t going to work. It’s also not going to work if your friends and family don’t understand that you need to work and treat you as if it’s the weekend. This may also include young children, who will need a lot of attention and don’t understand that you need a little peace and quiet to get something done. Although telecommuting options are great for working parents and great for those living with a lot of people, the virtual office may not be the solution here since virtual offices still have a work from home aspect.

Overall, virtual offices are a big decision and can be a solution to your work or office space needs. But, if you don’t anticipate what’s coming for you, or if you choose a virtual office for the wrong reasons, then the solution isn’t going to work. We only want to provide virtual offices to those who will succeed in it.

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How to Build an Awesome Company Culture as CEO

virtual offices
Fill the rooms with an amazing company culture and work environment!

Whether your company has one virtual office, or is comprised of many virtual offices, When you’re the CEO, you are also a role model as well as a boss. How you spend your time at work, how you make decisions, how you treat your employees, and how you think about your business and business in general, affects company culture because your employees will notice and will emulate or react to your behavior.  If you’re known to be set in your ways and resistant to change, then your company culture could be one of doing things the way they have always been done. If you’re known to take your time with decisions and to consider all possibilities, then employees might take the time to present their perspective well and to consider all the possibilities too. You, as the CEO, means a lot, so here’s how you can build an awesome company culture at your firm:

Set Goals, Priorities, and Values

Without these three things, it’s hard to instill a vision with everyone in the company, to ensure that everyone there is working toward something and adds value by being there. Employees actually care about more than a paycheck and benefits. They want to know what their employer stands for, what their employer is trying to accomplish and they want to know that they are spending their time on something that is worthwhile. Imagine the kind of company culture you would have if everyone shared your vision for the company, and believed in not only what the company was trying to accomplish, but that the company could actually accomplish it and do something great.

Have Rituals to Support Those Goals, Priorities, and Values

When you ask someone from another country about their culture, you’ll hear about that person’s and country’s rituals i.e. how to behave in social situations, how to celebrate holidays, cuisine, language, beliefs etc. Your company culture should be the same way in that it should have rituals that reinforce the goals, priorities and values of the organization. If it’s a company value to be learning and improving all the time, then it should be a ritual to train employees regularly or trade shows and conferences should be evaluated for learning opportunities etc. It’s great to have those three things and to believe in them, but it’s also important to practice what you preach.

Work Environment Makes a Difference

Work environment can mean a lot of things, from the décor to the office space arrangement, from lunch hour to employee relationships. You want your employees to like who they work for, but you also want them to like where they work and who they work with. Anything and everything that can strengthen the latter two will positively enhance company culture.

The point is, make it possible for people to have fun at work, however that needs to be done. No, your employees don’t need to ride around on Razor scooters or need a tree house in the office. But, a fun non-work related event each week or a monthly activity where everyone has to participate can go a long way in building awesome and cohesive company culture.

Think about Who You Hire

People leave a position, or decline a job offer, for a variety of reasons. But, you don’t want to lose a perfectly good hire two weeks in because they simply don’t fit in with the rest of the company. Yet, many organizations fail to consider company culture when hiring and recruiting. For example, if its part of company culture to hang out after work regularly, will someone who can’t do that or doesn’t want to do that feel left out? When hiring, think about how they’ll fit in and what the person could bring to company culture. This is not only good for the company by reducing turnover and keeping talented people on staff, but it’s also good for the employee as he or she feels part of the team and willing to come to work. Also, bad hires hurt company culture by having a more difficult time getting along with everyone else.

Remember that Culture is Created by Default

Whether or not you made a specific effort to build an awesome company culture, remember that there is already company culture there to begin with. You won’t be starting with a blank slate. Therefore, when building an awesome company culture, it’s not necessarily about starting from scratch, but about setting a tone, being dedicated to living out a great company culture, and relaying that message. If you, as CEO, aren’t aware of what kind of culture your company has or aren’t aware on how you affect company culture, then it’s likely you’re just not part of it.

3 Critical Uses for the Colorado Springs Virtual Office

Colorado Springs virtual officesSo, you’ve paid for the Colorado Springs virtual office. It was much cheaper than your other workspace options, and an ideal location for business. Plus, it provided all the infrastructure you were eventually going to need, such as printing, a phone line, and Internet access. Now, you’re not sure what you can do with it, since virtual offices aren’t the same as those other workspace options. It’s not like you can stick 20 employees in one, and it’s not quite the same as your home office or a coffee shop. But, if you need a few ideas to make the investment worthwhile, then here are three uses for your Colorado Springs virtual office that can have a major impact on your business:

Professional Meeting Place

Having a professional place to meet may not seem like a big deal. Especially if you are an independent contractor, a freelancer, or a sole proprietor, you might even think that potential customers would cut you some slack or might understand that you don’t have (or need) a fancy office. However, a lack of a professional meeting place cost Mike Farag, founder of virtual creative agency Fervor, his first big deal.

“They expressed concern with where we met,” Farag said in Missouri Business. “I knew I had an issue with showing how quality our organization was without having a place to call home.”

Even if you are only going to use it once in a while, it’s better to have it and have it not be a deciding factor, than to risk it and have it ruin your chances for landing the deal.

Mail Receiving and Forwarding

Colorado Springs virtual officeEven if you intend to work out of a home office primarily, you really don’t want to be giving away your home address on your invoices or business cards. People can tell a home address from a business address (which is never the best), and besides, that’s not a piece of personal information that you want just anyone being able to find or to have. A virtual office can be used simply for the business address; just for the mail receiving and forwarding. Most virtual offices will forward your mail to your home address at no extra cost, and they’ll be the only ones to know your home address. Or, if you don’t want it forwarded, you can make it a point to drop by every now and then and pick up your mail. If anything, it could be used as an excuse to work somewhere else for a change.

In Case Your Business Grows, You Have Somewhere to Go

If your business does take off, or if it gets to a point where you need to hire someone, then it’s nice to have somewhere besides a home office or a coffee shop to go. The virtual office can be an option when you are interviewing potential candidates, or if you want someplace where everyone can go while giving everyone the option to telecommute or to work from home. By the time your business is growing and others are involved, it’s no longer about you and you’re own preferences. You also need something that belongs to the business, and a virtual office can be something that belongs to the business and that everyone involved can use. It can be tough to keep everything together when everyone is spread out across the country. A virtual office, although not the same as a traditional workspace, can be something that brings everyone in the company together.

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Why New Non-Profits Need a Washington DC Virtual Office

Washington DC virtual officesStarting a new non-profit isn’t any easier than starting a brand new business. Sure, the needs and the reasons for existence are different, but both still need to worry about keeping costs down while bringing in as much money as possible. Both need to position themselves as legitimate with something important to contribute to society. And just like a new business, a new non-profit can also benefit from a virtual office, especially one in Washington DC. After all, many non-profits and organizations are based in our nation’s capital just to be in close proximity to our elected officials. Here’s why new, or even established non-profits, need a virtual office in Washington DC (besides being close to Congress, of course).

Be More Legitimate on a Budget

When starting a new non-profit, one of your main obstacles is building awareness for your organization, your cause, and your solution to improving your cause. A major step toward overcoming that obstacle is a virtual office, where you can have a professional business address and a comfortable place to meet and do work. A professional business address looks better on promotional materials than a home address or a P.O Box, while providing the option to work somewhere that isn’t a coffee shop, or a home office, or a library. Also, if you need to meet with someone i.e. a possible donor or member of the board, then meeting with them in a virtual office instead of a coffee shop can make a difference in the first impression.

On top of that, a virtual offices costs significantly less than a traditional office, while providing all the tools you need to get your campaigns and efforts going. This is huge since budgets are small in the beginning, and you need to be spending every dollar toward your cause.

Have Two (Or More) Offices at Once

Washington DC virtual officeMost non-profits have something to do with legislation, whether it’s supporting current legislation, or helping to draft legislation, or lobbying representatives about legislation. This means that many non-profits need the presence in Washington DC, but may also have an office or headquarters elsewhere. A virtual office in Washington DC supports the legislative aspects of the non-profit without taking away from the other offices. Plus, a virtual office can also serve as a short-term home, in the case that your non-profit needs to be in the city for a particular session or to focus on a specific bill. It certainly beats the hotel business center, or having to scramble for space in and around the Capitol Building.

You Have the Option of a Virtual Receptionist

Another major obstacle for new non-profits is manpower. When you start, you might just be a few people with lots and lots to do. Any and all help you can get is great. This is another benefit of virtual offices: many providers have a receptionist or a virtual assistant on staff. This person can help with answering the phone, handling the mail, taking messages, receiving visitors, among other things. Although these tasks may seem small and may seem like something you could handle, consider that they could take away from bigger tasks, like planning an event or getting your website together. Since the virtual receptionist comes with the virtual office, sometimes this services comes with no (or a small) additional charge.

Are you a brand new non-profit, or an established one looking to reduce your overhead and spend more on your cause? If so, then we’d love to hear from you and whether or not a virtual office is great for you. Tell us about your thoughts and experiences in the comments below.

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Cupertino Virtual Offices for the Night Owl

Cupertino virtual officeIt’s tough to be a night owl in today’s society. Society rewards the early bird, and nearly every business and government service is set up to benefit morning people with their hours of operation. Most people also think that night owls are immature, irresponsible, and just want to sleep and not do any work. Not only are those stereotypes not true, but new research from the University of Madrid found that those who burn the midnight oil possess a certain kind of intelligence that’s linked to higher incomes and more prestigious jobs.

Think what you want about night owls. The point is that being a night owl is difficult because you have fewer options for work and work spaces because most places aren’t that flexible. Yet, one option that is very flexible is the virtual office. Here’s how a Cupertino virtual office, or any virtual office, is perfect for the night owl:

Virtual Receptionist Services

It’s not that night owls are lazy or unprofessional. It’s just that they aren’t working and productive at 8 a.m., when everyone else is working and being productive (at least trying to be, anyway). This doesn’t mean that night owls have to miss out completely on the first few hours of a business day. With a virtual office, night owls can have a virtual receptionist or secretary to handle any calls or mail that comes through in the morning. When the night owl is awake and ready to go, the correspondence is there and no one would ever suspect that you were sleeping the whole time.

24/7 Access

Cupertino virtual officesThe stereotype about night owls is that they don’t do much at all, since they are sleeping when everyone else is working. This is true in the morning, but since night owls typically stay up until 3 or 4 a.m., they are working at night when everyone else is sleeping. So, in reality, night owls are getting as much done as the rest of us, and maybe even more so because they get the peace and quiet of the night. Most virtual offices have 24/7 access, so night owls aren’t stuck working at home or don’t have to feel obligated to work at a certain time because that’s when the building is open. A night owl can get to the office when everyone else is leaving, and be able to work in the office without distractions because most people have left.

It’s Cost-Effective

If you’re a night owl currently working an early bird job, then the hard part for you would be rearranging your schedule and getting the flexibility you really need. With the virtual office, you can argue for this flexibility by showing how cost-effective a virtual office option can be for your organization. With virtual offices and telecommuting, the company can save money on office space and on utilities. Productivity isn’t wasted with night owls dragging in the morning, parents leaving early to tend to their kids, or absenteeism in general. Virtual offices can allow for life to take place without interfering with the work that needs to get done. It allows night owls to work when they are most productive, parents to work when their kids are sleeping or at school, and the rest to work from home or to take care of life’s little surprises when they come up.

The best thing about Cupertino virtual offices, and all other virtual offices, is that they are a workspace option for a variety of lifestyles. The hours of 9 a.m. to 5 p.m. aren’t as convenient or as necessary as they used to be. Virtual offices can fit any lifestyle while fitting the traditional business schedule too.

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Running a Denver Virtual Office from Anywhere

Denver virtual officeOne of the great things about virtual offices is not only are they located anywhere and everywhere in the world, but that they can be run from anywhere and everywhere in the world too. For example, if you have a Denver virtual office, then you don’t actually have to be in Denver to run it or to conduct business. This makes things a little bit trickier, but it’s possible. Here’s how to run your Denver virtual office, or any virtual office, from anywhere in the world:

Call Forwarding is Essential

This is an obvious one, but it’s not possible to run your virtual office from anywhere without it. First of all, it’s best to have a local number with the same area code as your virtual office. It’s easier to conduct business in the area. Then, through the virtual office provider itself, you can have calls set up to redirect to a cell phone or to a program like Skype. Second of all, part of the benefit of working anywhere and everywhere is that no one has to know. It only needs to seem like your in the office at your desk. As long as you’re able to be productive, to provide quality work, and to handle these calls in a timely manner, it shouldn’t make a difference where you’re working.

Online Presence Management is Huge

What makes running your virtual office from anywhere particularly tricky is that you still need to be generating new business, marketing the company, and making sales. This is tough to do if you’re trying to work from all sorts of places, by rely on traditional marketing techniques such as cold calling, print advertising, and direct mail. Instead, you need to use online marketing techniques and have a killer online presence. This means a user-friendly website with resources and blog posts to keep people engaged and coming back. You need to generate leads from your website through long form content like white papers, tip sheets, eBooks, and phone consultations. If you want to run your virtual office from anywhere, then you need a sales and marketing funnel that can be operated from anywhere as well. Online presence management is what it takes to make that happen.

You Need Virtual Workers You Can Trust

Denver virtual officesUnless you have sole proprietorship and you have a business that you can run on your own, then you will probably need some virtual help in some shape or form. Part of running a virtual office from anywhere is the ability to manage and trust your employees and your help. Everyone isn’t going to be in one place where you can keep an eye on everyone or meet in person to get things done. You have to trust that they will be able to meet deadlines and do their work well. You have to be able to communicate your needs effectively and to use tools to keep track of projects and to keep everyone on the same page. This is getting easier as more and more people work this way, but it won’t be possible to run a virtual office remotely if you can’t manage your team remotely.

Overall, having a virtual office doesn’t just mean that your business can expand easily, or be headquartered from anywhere, or that you are given the option to work from home or work when you want. You don’t even have to be in the same city, state, or country as your virtual office. Running it is just a matter of knowing what you need and how everything works.

Related Links:

How to Choose a Virtual Office Location

Everything You Need to Know about Virtual Offices

How Virtual Offices Impact the Business World

How to Host a Presentation from a Long Beach Virtual Office

Long Beach virtual officesWith the way the world works, it’s conceivable that you’ll have to give some sort of presentation virtually. I could be a really large Google Hangout, or a webinar, or a good ole presentation to a group of people i.e. a professor giving a lecture. If you have a Long Beach virtual office, then you are no stranger to this situation. Yet, giving a presentation virtually still falls into the realm of ‘public speaking’ and ‘giving a speech’, which is rarely easy to do.  Here’s how to host a presentation from a Long Beach virtual office, considering the technological differences:

Look at the Camera

When giving a presentation from a virtual office, one of the biggest differences between this and a live presentation is that the audience isn’t in front of you. However, this doesn’t negate the importance of making eye contact and building a rapport with the audience. It’s just done differently by looking at the camera. It’s the only way any sort of “eye contact” is going to be made. Just like with a regular presentation, you don’t want to spend too much of your time looking at notes or looking at another part of your screen as if you are distracted.

Double Check Your Equipment Before the Presentation

Ten to fifteen minutes before the start of the presentation, make sure all of the equipment works and that you have a strong Internet connection. It’s always embarrassing and awkward to have to start late because of technical difficulties, or to have a short pause or delay because the Internet lost connection. Granted, you can’t prevent these things from happening 100% of the time, but if can ensure that your camera is on or that everyone can hear each other prior to the event, then that’s always a good thing.

Practice, Practice, Practice

Long Beach virtual officeAnother unique thing about delivering a presentation virtually? It’s much more likely that it’s going to be recorded, and the content might be used in other ways (posted on YouTube, broken down into a white paper or into blog posts etc.). This means that if you screw up, there will be permanent record of it. Delivering a presentation in this manner isn’t the time to wing it or to give an impromptu speech. Therefore, you want to practice, practice, and practice some more. You want that YouTube video to be awesome, with people inspired by your speech and not critiquing it. You want your speech to be full of good quotes so that they will make great fodder for excellent summaries, blog posts and white papers.

Silence Your Cell Phone

Speakers hate it when a cell phone goes off in the audience. How rude! They were told to turn those things off, right?

Well, the audience hates it when the same thing happens with the speaker on stage. It’s extra horrible for a virtual delivery because it might be recorded, because that annoying ring tone might blare on the speakers, because you might actually have to take that call or to check to see who’s calling. It’s distracting, and if you want your audience to devote the time to what you have to say, then you ought to devote that same time to your audience for listening.

Have you ever hosted or given a presentation from a virtual office, or in a virtual setting before? If so, let us know your tips and tricks in the comments below!

Related Links:

Communication Strategies for the Beverly Hills Virtual Office

Why Meeting in a Coffee Shop is a Bad Idea

Need to Have a Virtual Meeting? Then You Need a Virtual Office

Why Entrepreneurs Need Virtual Offices in San Antonio

San Antonio virtual officeEntrepreneurs need a lot of things for their brand new businesses: a business plan, working capital, customers, an online presence etc. Although many entrepreneurs can build their businesses while working from home or at a coffee shop, once something gets going, there’s great value for entrepreneurs to have a San Antonio virtual office. There’s nothing really wrong with the home office or the coffee shop, however, a virtual office in San Antonio can offer many things to a growing business that the others don’t.

Networking Opportunities

When you’re an entrepreneur with a growing business, it’s critical that you’re connected with the local startup scene. It’s much easier to get connected when you are in the presence of other entrepreneurs, or work in close proximity to other entrepreneurs and/or networking events, when you have a virtual office in San Antonio. The virtual office makes it easier to interact with other startups and professionals, as those people aren’t necessarily at your home or at the coffee shop with you. The virtual office also doesn’t restrict you the way a traditional office space would, where you might end up only interacting with those your company.

You’re No Longer an Idea

As an entrepreneur, you hopefully have a business started and up and running. You’re no longer an idea or are doing the market research. You’re ready to go to market yourself and to get customers. Since you are past the idea stage, a San Antonio virtual office can illustrate that by providing a professional business address for the company. You might not need a whole lot in this office, but the business address gives you something to put on your business cards and on your website so it looks like you are a serious, legitimate company. It’s no longer a side hustle. It’s no longer something that’s still an idea or in testing mode.

A Professional Place to Meet

San Antonio virtual officesIf you ever need to meet with clients, or even have a virtual meeting with them or with the other members of your team, then you want to meet somewhere professional. Coffee shops and home offices aren’t always the best, as they have distractions and might not always have the room to have the meeting. However, a virtual office is a professional place to meet that doesn’t have those issues. You’ll be able to use a conference room or a small meeting room whenever you need it, and you don’t have to worry about someone walking in on the meeting or spending $5 on coffee. Virtual offices may also come with teleconferencing equipment, so you can have a virtual meeting if needed.

24/7 Access!

One of the hallmarks of entrepreneurship is working 10-12 hours a day, everyday, to build the business. Most places don’t offer 24/7 access, and working from home for that long could be problematic with roommates, neighbors, family etc. Therefore, a San Antonio virtual office can fix the problem by being available early in the morning, or late at night, when no one else is open or available. This gives you the place to work while having everything you need to get things done. You also don’t have to worry about waking somebody up or overstaying your welcome with a virtual office.

When starting a business and building it, there’s often little discussion in the value of a good office space and good place to do all that. Technology makes it easier to work on the go or to work from anywhere, but that doesn’t mean that all places are productive places to work. Find that productive place to work and to get things done with a San Antonio virtual office.

Related Links:

Virtual Offices Offer a Big Benefit for Small Businesses

Build a Virtual Company with Several Virtual Offices

Why Meeting in a Coffee Shop is a Bad Idea