Great! You’re working in a virtual office, or have decided to work in a virtual office. One of the biggest barriers to making this office space solution work is to stay productive as if you were in a regular office or workplace. Fortunately, it’s not all that hard if you know yourself and you know what to do. Here’s how to stay productive in an Albuquerque virtual office, or any virtual office for that matter:
Delegate What You Can
The definition of productivity is the “state or quality of producing something.” Therefore, maximum productivity is always being in the state of producing something, and anything that takes away from production and progress isn’t a good use of time. To ensure that you’re using your time wisely, it’s best to delegate or to outsource what you can. No one can be good at everything, so figure out what you are best at doing (hopefully this includes whatever it is you need to produce), and delegate what doesn’t fall into that category. This is why many virtual offices come with a virtual receptionist solution, so that you have to option to delegate tasks such as scheduling appointments, phone answering, entering data, and processing orders.
Plan the Rest of the Day, or the Next Day
You can decide to do this at the beginning of the day or at the end of the day, but one thing you need to do is plan your day. When you’re in a virtual office, you don’t have anyone else there to remind you to do things, and it’s a lot easier to forget the email reminder or to miss the reminder phone call. You don’t have anyone watching or anyone making sure you do this or that by the end of the day, so it’s on you to make sure that you get things done. Planning your day, or the next day, and prioritizing what needs to be completed can help keep you on track. If you fail to plan, then you plan to fail.
Although the traditional workplace has distractions of its own, the virtual office is going to present a whole new set of distractions. Perhaps you can now surf social media sites because the Internet at work always blocked them. Maybe email is going to be more important than ever as a way to stay in touch with the office, so it will be more tempting to check it constantly. If you need to block the Internet to get things done, then consider paying for an app called Freedom. For just $10, you can block the Internet whenever you need to. No more trying to be productive while exercising restraint at the same time. With Freedom, you leave yourself “the freedom” to do your work because you have no other choice.
Of course, if turning these things off isn’t s a problem for you, then a good thing to do is to reward yourself once you finish the task. Spend 20 minutes after completing the work to be unproductive, updating your Facebook status and watching a YouTube video or two. Breaks, after all, are also really good for productivity.
Overall, productivity doesn’t have a silver bullet. It’s about knowing yourself and doing what you need to do so that you can do your best work. For some, that means working in the afternoon or in the evening, as everyone isn’t a morning person. For others, that means taking the time to get exercise, as getting the blood pumping and a breathe of fresh air is good for productivity as well as your health. Hopefully, you’ve found something here that can help you to be more productive, or something that you can tailor to fit your work situation.