June 5, 2013 | 4 minutes

How to Host a Presentation from a Long Beach Virtual Office

Long Beach virtual officesWith the way the world works, it’s conceivable that you’ll have to give some sort of presentation virtually. I could be a really large Google Hangout, or a webinar, or a good ole presentation to a group of people i.e. a professor giving a lecture. If you have a Long Beach virtual office, then you are no stranger to this situation. Yet, giving a presentation virtually still falls into the realm of ‘public speaking’ and ‘giving a speech’, which is rarely easy to do.  Here’s how to host a presentation from a Long Beach virtual office, considering the technological differences:

Look at the Camera

When giving a presentation from a virtual office, one of the biggest differences between this and a live presentation is that the audience isn’t in front of you. However, this doesn’t negate the importance of making eye contact and building a rapport with the audience. It’s just done differently by looking at the camera. It’s the only way any sort of “eye contact” is going to be made. Just like with a regular presentation, you don’t want to spend too much of your time looking at notes or looking at another part of your screen as if you are distracted.

Double Check Your Equipment Before the Presentation

Ten to fifteen minutes before the start of the presentation, make sure all of the equipment works and that you have a strong Internet connection. It’s always embarrassing and awkward to have to start late because of technical difficulties, or to have a short pause or delay because the Internet lost connection. Granted, you can’t prevent these things from happening 100% of the time, but if can ensure that your camera is on or that everyone can hear each other prior to the event, then that’s always a good thing.

Practice, Practice, Practice

Long Beach virtual officeAnother unique thing about delivering a presentation virtually? It’s much more likely that it’s going to be recorded, and the content might be used in other ways (posted on YouTube, broken down into a white paper or into blog posts etc.). This means that if you screw up, there will be permanent record of it. Delivering a presentation in this manner isn’t the time to wing it or to give an impromptu speech. Therefore, you want to practice, practice, and practice some more. You want that YouTube video to be awesome, with people inspired by your speech and not critiquing it. You want your speech to be full of good quotes so that they will make great fodder for excellent summaries, blog posts and white papers.

Silence Your Cell Phone

Speakers hate it when a cell phone goes off in the audience. How rude! They were told to turn those things off, right?

Well, the audience hates it when the same thing happens with the speaker on stage. It’s extra horrible for a virtual delivery because it might be recorded, because that annoying ring tone might blare on the speakers, because you might actually have to take that call or to check to see who’s calling. It’s distracting, and if you want your audience to devote the time to what you have to say, then you ought to devote that same time to your audience for listening.

Have you ever hosted or given a presentation from a virtual office, or in a virtual setting before? If so, let us know your tips and tricks in the comments below!

Related Links:

Communication Strategies for the Beverly Hills Virtual Office

Why Meeting in a Coffee Shop is a Bad Idea

Need to Have a Virtual Meeting? Then You Need a Virtual Office

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