With more and more companies moving toward open floor plans and removing dedicated work spaces for their employees, one of the biggest complaints with that change is the lack of private spaces. With an open floor plan, it’s hard to have a private conversation or to conduct a meeting somewhere without interruptions or distractions. Privacy is necessary for productive work, as those interruptions and distractions ruin our train of thought and make it difficult to spend dedicated time getting something done. Fortunately, virtual offices like a New Orleans virtual office can give you the privacy you need to do tough analytical work or to use your creative processes fully. Here are three awesome tips for privacy when using a virtual office:
Keep Your Personal Details Private
Of course, privacy is much more than having the room to yourself or keeping a conversation between two or three people. It’s also about protecting your personal information so that it doesn’t end up in the hands of fraudsters and identity thieves. One of the benefits of a virtual office is that you don’t have to give away your home phone number, your cell phone number, or your home address to any clients or potential clients. Giving that information away may not be a problem with clients you trust, but it’s certainly not information you want to provide freely to someone you’ve never met yet, or to someone who has yet to do business with you.
This would also include what you post on social media on your personal profiles. Business associates may choose to connect with you on Facebook and Twitter, so you don’t necessarily want to broadcast when you’re going on vacation. If those people know where you live, and know that you aren’t home, then that could spell trouble for your most valuable possessions.
A Remove Receptionist Can Stop Unnecessary Phone Calls
Unnecessary phone calls are the worst. Phone calls are always urgent because its ringing, but not necessarily always something that’s, well, urgent in its messaging. Studies have found that it takes an average of 25 minutes to return to the original task after an interruption, meaning that even a phone call that’s kept brief can really hurt the privacy you need to stay productive. On top of that, in those 25 minutes of returning to the original task, the quality of work has been found to decrease during those minutes.
To stop unnecessary phone calls without shutting off your phone, silencing it, or simply ignoring it, a remote receptionist can help. Many virtual office companies offer a remote receptionist service for tenants, and this is a service you should take advantage of if you need uninterrupted time. The remote receptionist can answer any and all incoming calls for you, let the caller know that you are unavailable, and take any messages. This ensures that you only have to deal with the calls that are important, and not have to worry about giving people the cold shoulder because you don’t want to be interrupted.
Don’t Forget about Securing Your Technology
There’s enough on this topic to merit a completely separate post (which we’ll probably do), but essentially, secure your devices. Securing your devices means much more than knowing where your smartphone is at all time and physically locking your laptop. It also means having a strong password on your smartphone in case it gets stolen. It’s very likely that your smartphone and/or tablet has confidential company and client information on it, information that you don’t want a thief to access. With a strong password, and a lockdown feature after a few failed attempts, then it’s less likely a thief will be able to commit identity theft with your information or gather this information to give to a competitor.
Securing your technology also means watching your online behavior, especially if you’re using an unsecured network. If you’re working from a coffee shop, then that’s not the best time to be doing your online banking. Those unsecured networks mean that someone can hack into the network, watch you as your check your account balance, and then get your account number without you knowing it. It also means logging out of your various profiles and activities, not just closing the browser, as you’re only leaving the window open for someone to come in on your account to learn the password and to steal any personal information.